Staffing Agency Sales Email Templates

6 Staffing Agency Sales Email Templates

What's Inside

    Personalized emails have 2X higher response rates

    Quickly create & share personalized videos/images in your sales emails with Videoform.


    A sales email is the starting point of any interactions related to sales. It is no secret that the sales email templates for staffing agencies are a little different from other business-to-business emails. That's because you’re not just selling products or services, but people. 

    Do you need to sell your company to clients? Then you are in the right place!

    This article will cover some of the best sales email templates that staffing agencies have used to master the art of reaching out. To make a first impression, find out what you do and how it can help with your business!

    How to Write an Effective Sales Email for Staffing Agencies?

    Email is a preferred mode of communication in various workflows. The number of business emails sent each day is estimated to hit more than 347 billion by 2023. The right template can engage your client and help you gain partnership. This is why writing an effective sales email template is necessary for staffing agencies. 

    To crack the code of cold emailing, you need a winning strategy. If you want your point to be noticed, use the candidate information, and personalize it to boost response rates. Firstly, find interesting details from the candidate's social profiles and personal websites and craft an impressive email nurturing them with valuable information. The way you write may result in actually getting the partnership with a not-so-ready prospect to communicate with you.

    With thousands of emails targeting candidate and client attention, we have crafted templates that can get a 40% to 50% response rate—your chances of getting a reply will increase and persuade passive candidates to engage.

    Best Email Subject Lines for Staffing Agencies

    1. I found you through [referral name]
    2. Company name: Your future job is here  
    3. Excellent Job Opportunity
    4. Have you heard about our new opportunity?
    5. John let’s have a conversation about the future!
    6. The best place to work - ABC Company
    7. A call to arms for (Job Title)
    8. Work From Anywhere - a hot job for a frontend developer like you
    9. Looking for creative talent, I have found you
    10. (First name), your resume caught my interest
    11. A role that will change your world – Click here
    12. A new HR strategy for XYZ Inc.
    13. So nice to meet you, [Prospect]!
    14. XX options to get started
    15. You are not alone

    Email Open Rates & Statistics

    The overall conquest of your email campaigns as a staffing agency depends on the open rate and what you are doing to enhance it. Calculating available rates for emails is measured by how many recipients click a link in the email.

    In the year 2020, the average email open rate dropped 21.3%, but the decrease is not signaling the death of email marketing. But the fluctuation in the rate has been happening for a long time.

    To increase your email open rates, you can follow a few strategies:

    • Use compelling headlines so that the recipient is more likely to click on them.
    • Provide an incentive for clicking by including an exclusive offer or discount code in your message.
    • Make sure to include links back to pages within your website that are relevant and informative about what your user just read to promote future engagement with them.
    • Send emails only after having first contacted someone via social media channels such as LinkedIn or Facebook Messenger.

    6 Sales Email Templates for Staffing Agencies

    1) Cold call email template

    Hi John,

    I'm sorry we missed each other. I just wanted to check back and see how your search is coming along. 

    Our agency specializes in what you're looking for, and I would love to discuss "ABC Company" and its needs.

    Let me know if there's anything else I can do to support this process or connect you with additional candidates. 

    Thanks again,

    2) To candidate you spoke to earlier

    Hi _____!

    I know you're a busy person, so this email is short and sweet. I just wanted to make sure that we didn't lose touch after our meeting. Can you tell me how things are going?

    Your name came up in regards to an opportunity which I thought might be of interest to you.

    Do you have any more queries or concerns about the job or company that have come up since then? Do let me know if you are available for a call tomorrow.

    I look forward to hearing from you.

    Your Name
    Contact Info: ---------
    Company info:----------

    3) Recruiting a Developer

    Hey Jane,

    Your recent post on medium about how web development as a side job has helped you in your career progress impressed me. I work with tech startups looking to scale their development needs and would love to get in touch.

    We're also hiring a full-time senior web developer role, and I wanted to take this opportunity of reaching out about your interest in the position.

    The trailblazing startup of 5 people has grown to more than 100 employees in just two years, and they are looking for someone with leading web development knowledge. 

    It is a great role for you. Do let me know if you have any questions or want more information on the position!


    4) Connecting a Writer With Major Company

    Hey John, I spotted your recent post on Instagram about women's rights.

    I had a little food for thought moment reading your insights. I was never aware of the actual movement, which is otherwise discouraged in the media.

    I think you'd be perfect for the role of social editor for one of our clients running a women centric magazine.

    I'd love to talk about the role a little more, do let me know if you have some time tomorrow between 3-5 pm?


    5) Recruiting a Business Development Associate Email Template

    Hi John,

    I saw that you are looking for a business development position in a reputed company.

    Our latest openings are listed below, and we offer a competitive salary package including commission-based incentives and excellent benefits:

    Sales Development Representative - $70K+ (depending on experience) + potential commissions worth up to 60% of your annual base pay!

    I can't stress how much of a great opportunity it is at such an exciting time as we continue to expand across America. The right person could make a mark here from day one.

    We would love to speak with you about this role, so please get back to me tomorrow at 5 pm.

    I look forward to hearing from you!


    6) General Business Development Email Template

    Hi Jane,

    It seems like ABC Company has recorded phenomenal growth in the last quarter. At our [company name], we are experts in recruiting top-class business talents for B2B firms. Recently the skills we placed in firms like Oracle, Amazon, Infosys resulting in 98% of them hitting the first quota.

    I want to speak with you about your recruiting plans for this quarter and help build a star team. Let's chat at 5 pm, and I can tell you more about what my visions are for your company!

    Kind Regards,


    So, there you go, these are the staffing agency sales email templates curated to better engagement with prospects.

    If you follow the right game plan, you can expect better engagement scores with higher closing ratios. Make sure to nurture your prospects with valuable content.

    Personalized emails have 2X higher response rates

    Quickly create & share personalized videos/images in your sales emails with Videoform.